Gleeo Time Tracker
Working time tracking for SMEs – with the legal limits built in.
Gleeo keeps track of your business's working time – target and actual hours, overtime, vacation entitlement and absences, with the limits of labour law in the background.
Excel doesn't do the maths.
If you employ people, you have to record their working time. In many businesses this is done in Excel lists – balances are updated by hand, vacation entitlements rarely add up, and whether someone has exceeded the permitted weekly working time goes unnoticed until someone works it out.
Gleeo does it continuously. Your employees record their time on their phone, the system keeps the balances and reports when a limit is breached.
In three steps
A time model with weekly hours, working days and vacation entitlement, a work profile for each person with employment percentage and validity period, plus your public holidays.
Employees record their working time on their phone or in the browser – directly or carried over from the project time they have already recorded.
You see target, actual, overtime and vacation balance at any time – and receive a PDF statement for each month and person.
Project time becomes working time.
Most businesses keep two records – one for projects and clients, one for working time. With Gleeo it is the same one. If you already book time to projects, you get working time at no extra effort.
What is covered
For each time model you decide which limits apply.
| Limit | Switzerland | Behaviour in Gleeo |
|---|---|---|
| Maximum daily working time | Switzerland: ArG Art. 9 | Deduct the excess or just warn |
| Maximum weekly working time (45 or 50 hrs) | Switzerland: ArG Art. 9 | Warning |
| Weekly overtime with its own overtime account | Switzerland: ArG Art. 12 | Kept separate from flex time |
| Overtime per day (2 hrs) and per year (170 or 140 hrs) | Switzerland: ArG Art. 12 para. 2 | Warning |
| Average daily working time over several months | Switzerland: a | Warning, limit and period configurable |
| Breaks, staggered by daily working time | Switzerland: ArG Art. 15 | Deducted if a break is missing |
| Minimum daily rest period (11 hrs) | Switzerland: ArG Art. 15a | Warning |
| Minimum weekly rest period | Switzerland: ArG Art. 21 | Warning |
| Earliest and latest working time | Switzerland: ArG Art. 10 | Deduct the excess or just warn |
| Release, approval, monthly statement | Switzerland: ArGV 1 Art. 73 | No changes to the recorded times after release |
a Not required in Switzerland, but required in some other countries (e.g. in Germany).
Deduct or just warn – your choice.
Each limit can be switched on individually. For most of them you choose whether excess time is deducted or only a warning appears.
Release and records
- Employees release their time up to a date and thereby confirm that it is correct and complete. After that, it can no longer be changed.
- You approve the released time.
- A PDF statement for each month and person – with all times, balances and deviations, plus the release and approval dates.
- Working time cannot be recorded in the future.
- Changes to employment percentage or time model apply from a cut-off date; earlier months remain unchanged.
Your data stays yours
Data protection under the GDPR and the Swiss FADP. No ads, your data is never sold.
Project and task names, detail texts and locations are encrypted before they leave your device.
All data as CSV, from the app and the web application – no lock-in to a format only we can read.
Set up in an hour.
A guide takes you through the setup step by step, no prior knowledge needed. Then it runs. Sync&Team with the working time module costs CHF 5.80 per person and month, invoiced annually after a 30-day free trial for at least 5 people (CHF 348 per year), excl. VAT. The working time module is available to businesses in Switzerland, for businesses in other countries on request to info@gleeo.com.
The information on legal requirements is for guidance only and does not constitute legal advice. Please check with your accountant or a legal adviser which rules apply to your business.